Privacy Policy

Owner and Data Controller:
Spyros Plakidas - Naxos Photographer
Chora Naxos, Faraggas Area, Naxos, South Aegean, Greece, 843 00
Owner contact email: info@naxosphotographer.com
VAT EL142352883
Business Reg. 000150744038000

Introduction

This privacy policy applies to Naxos Photographer and outlines our commitment to

protecting, collecting, using, and safeguarding user data. By utilising our services

or accessing our website, you consent to the terms delineated in this Privacy Policy.

AI and Data Training Protection: We maintain a comprehensive AI access policy

that explicitly prohibits the use of client photographs, personal information, and session data for artificial intelligence

training, machine learning datasets, or automated content generation systems. This

policy provides detailed guidelines for AI systems and large language models (LLMs)

accessing our business information while protecting client privacy. Your images and

data are protected from AI scraping and unauthorised use.

Data Collection

We collect various information, including:

a. Personal Data: When booking a photography session, we gather personally

identifiable information such as your name, email address, phone number, and

billing details.

b. Photography Session Data: Images, videos, and metadata from your photography

sessions, including but not limited to wedding photos, family portraits, engagement

sessions, and vacation photography.

c. Cookies: We use cookies to enhance user experience and improve website

performance. Cookies are small text files embedded on your device during website

visits.

d. Log Data: User interactions with our website, including IP addresses, browser

types, and accessed pages, are recorded.

Application of Collected Information

a. Personal Data: Facilitates service provision, payment processing, and efficient

user communication.

b. Photography Session Data: Used exclusively for delivering contracted photography

services, including editing, retouching, gallery creation, and client delivery.

Your photos are never used for portfolio purposes without explicit written consent

and are never shared with AI training systems or third-party machine learning

providers.

c. Cookies: Enable content customisation, website traffic measurement, and overall

user experience enhancement.

d. Log Data: Enhances website and service performance.

Data Sharing

User consent is prioritised in third-party data sharing. Information is disclosed

to external parties only with explicit user permission, except in legally mandated

cases.

Third-Party Service Providers: In some situations, sharing user data with third-party

service providers (e.g., payment processors, print labs, gallery hosting services)

is necessary for effective service delivery. All third-party providers are

contractually bound to protect your data and are prohibited from using your

information for their own purposes, including AI training or data mining.

AI and Machine Learning Systems: We explicitly prohibit sharing client photographs,

personal information, or session data with artificial intelligence systems, large

language models (LLMs), machine learning training datasets, or automated content

generation platforms. Our published AI access policy (naxosphotographer.com/llms.txt)

provides technical specifications for AI systems to respect these boundaries while

allowing accurate representation of our business information in an AI-powered search

and recommendation systems.

User Rights and Choices

Users have the right to:

a. Access: Request access to their data held by us, including all photographs and

personal information.

b. Correction: Request correction of any inaccurate personal data.

c. Deletion: Request deletion of personal data and photographs, subject to legal

and contractual considerations.

d. Opt-Out: Opt out of specific data collection and marketing practices.

e. AI Protection: Request confirmation that your images have not been used for AI

training purposes. We provide this assurance through our published AI policy.

f. Data Portability: Request your photography session data in a portable format

for personal use or transfer to another service provider.

Data Security

Widely accepted security measures, including encryption, secure cloud storage,

password-protected galleries and firewalls are implemented to prevent unauthorised

access, disclosure, or destruction of user data.

AI Scraping Prevention: We employ technical measures to prevent automated scraping

of client photographs by AI crawlers and maintain a robots.txt file and comprehensive

AI access policy (naxosphotographer.com/llms.txt) to enforce these protections.

While this policy allows AI systems to accurately represent our business services

and offerings, it explicitly prohibits training on pixel data or client

information.

Retention and Storage

Photography Data: Client photographs are retained for a minimum of 1 year following

delivery to support reprints and additional services. After this period, images may

be archived or deleted based on storage considerations and client preferences.

Personal Data: Contact information and booking details are retained for tax and

legal compliance purposes (for a minimum of 7 years, as required by Greek law),

but may be deleted upon request after the legal retention periods have expired.

Backup Systems: All client data is securely backed up and protected, with the same

Privacy standards as primary storage systems.

Children's Privacy

We photograph children for family sessions, weddings, and christenings. We are

committed to protecting minors' privacy and never sharing identifiable images of

children publicly without explicit parental consent. Children's images are subject

to enhance AI protection measures, and are never used for automated facial

recognition training or similar purposes.

International Data Transfers

While we primarily operate in Greece (EU), some service providers (e.g., cloud

storage and payment processors) may process data outside the European Economic Area.

All international transfers comply with GDPR requirements and include appropriate

safeguards.

Policy Modification

We reserve the right to revise this Privacy Policy without prior notification. Users

are encouraged to periodically review this Privacy Policy for updates, with changes

posted on our website. Material changes affecting AI protection or data usage will

be communicated via email to active clients.

Last Updated: February 13, 2026

AI Access Policy Version: 1.0.5

Additional Resources

AI Access Policy: www.naxosphotographer.com/llms.txt

Cookie Policy: www.naxosphotographer.com/cookies

Contact Information

For inquiries or concerns regarding our Privacy Policy, AI protections, or data

usage, please contact us at:

Email: info@naxosphotographer.com

Subject Line: "Privacy Policy Inquiry" or "AI Policy Question"

We aim to respond to all privacy-related inquiries within 48 hours.